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Product Details
InSight Automated Records
Management System is a flexible, off-the-shelf
solution for managing records, library materials, and
assets. It may be installed in single or multi-user configurations
for small, medium, and large organizations. Microsoft Access,
Microsoft SQL Server and Oracle databases are supported.
Core Features
Managing the records life cycle is
one of the most challenging aspects of records management.
InSight's
retention and destruction management features are dynamic and
efficient. Records are compared against policies during the
destruction process. Policies may include conditions that
records must meet to qualify for destruction (e.g., whether a
contract is closed or an audit is complete). Destruction may be
deferred for individual records or all records associated with a
class.
Supports automated records
circulationUsers may
initiate requests to add records, transfer records to other
locations, inter file materials, and receive records,
assistance, or supplies. An acknowledgment indicates that a
service provider inter filed material or sent a record,
assistance, or supplies. Or, it may indicate that information is
needed to satisfy a request.
Promotes data integrity
An organization may define required
fields, required and optional and valid or incremental field
values. Descriptions, examples, standard terms, abbreviations,
and data dictionaries are supported. Help documents can be
customized by you to encourage enterprise wide use.
Provides administration capabilities
A records administrator may
customize field names and data standards for various record
types. They can define user roles and manage access to records.
Report management, archive destruction policy and cataloging
metadata are supported. Storage Vendor integration, portable bar
code readers, and RetentionManagerTM
integration can be processed by the records administrator.
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Additional Features
InSight EveryWhere Records
Management Browser
InSight EveryWhere allows users to
manage records via the web. It is easy to deploy
and includes many of the features available in InSight.
Users perform simple and complex searches, add records, submit
and fill requests, and create custom reports. In conjunction
with the Electronic Documents module, users may view and link
documents to records and search contents and properties of
documents. In conjunction with the External Database Integration
module, users may view information in linked databases.
InSightTM
Email and Document Extension
In conjunction with the optional
Electronic Documents module, InSight Extension provides
a fast and easy way to classify and
file objects while in other software
applications. InSight Extension is accessed
from the File menu in Microsoft applications (e.g., Outlook,
Word, Excel, PowerPoint) and as a menu bar icon in Lotus Notes.
Filed objects are managed in compliance with the templates and
retention rules stored in InSight's databases. Users
save time when they file from within applications where they
spend the most time.
View
the product comparison chart.
Electronic Documents
Electronic Documents module enables
users to add electronic files to a collection.
InSight can integrate with scanning devices to improve
work-flow. InSight's open system architecture
provides maximum flexibility for designing and configuring
electronic document management.
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External Database Integration
External Database Integration module
enables access to external data
and applications from
InSight. This allows line-of-business databases to be
integrated with the records management database. Forms may be
designed to open other applications or view information in
external databases. Read-only privileges may be invoked to
prohibit users from changing external database information.
Portable Barcode Reader
Portable Barcode Reader streamlines
InSight transactions. Data is collected with portable
readers and is processed into InSight in batches. File
Check Out, File Check In, Box File, and Inventory modules are
available for facilities that store items. Box Check Out, Box
Check In, Shelve Box, and Move Box modules are available for
facilities that store containers.
Color Code Report
Color Code Report creates data files
used to produce single-strip color coded file folder labels.
InSight's Color Code report is compatible with Color Coding
software programs including Smead's ColorBar Gold, GBS Filing
Solutions NetLabels, and Tab Products TabQuik.
Space Management
InSight's core product has
features to quantify collection holdings, evaluate capacity, and
automate other tasks related to managing records in containers.
Additional features help manage the use of space in records
storage facilities. The optional module supports multiple
buildings, sites, floors, and areas with varied equipment
configurations and container types.
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InterLink Utility
LibraryInterLink Utility
Library modules
extend InSight's database model and
provide a gateway to integrate other applications and customize
work flow processes. It includes a Service Billing module to
enable records management service providers to specify services
and billing rates and generate charge back reports or invoices.
Services may be captured from the Activity Audit Trail and
custom billing data may be entered (e.g., microfilm services,
research, supplies, etc.).
The InterLink Utility Library also includes a Volume
Processing module. The module supports using bar codes to
identify groups of records for update. It enables people to
specify common values for one or several fields and perform a
batch update on the identified records. Direct connect bar code
scanners or keyboard input of the identity data are supported by
the module.
Storage Vendor Integration
Storage Vendor Integration module
enables digital transmission of information between
InSight and an organization's storage vendor. This
bi-directional transmission also updates InSight's
location and activity audit trails. Iron Mountain has certified
the module.
RetentionManager Integration
RetentionManager Integration module
enables users to adopt and update retention policies.
RetentionManager is an extensive legal retention research
database that is a product of Information Requirements
Clearinghouse in accordance with federal, state, and
international regulations.
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Information Network International
2008 All Rights Reserved |
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